MileIQ, one of those really useful apps you never knew was in Office 365
There are a number of new applications appearing in the Office 365 suite some of which are extremely useful but not well known. Over the next few weeks, we will review these and provide some hints and tips on how to use them. The first application that we want to look at is MileIQ. Microsoft bought the developers Mobile data Labs in November 2015 but it was only this year that we saw the application appear as a free add-on to the Office 365 Business Premium suite.
In a nutshell, this utility will save hours in time filling out mileage expense claims, it is so easy to use that you can pick it up in minutes and be up and running. If you are used to filling out spreadsheet expense claims each month for your mileage and then watching then this application will be a life saver.
So what are the key benefits
- The interface is really simple to use and nicely laid out.
- There is a web portal for quick access and completing tasks from your desktop. This is where you can edit drives, manage reports and get a summary of your trips.
- You can identify different vehicles, even motor bikes and cycles that have different mileage rates.
- Automated mileage recording, just install the app and leave it running on your phone. You don’t have to remember to start and stop the recording!
- Each day or week whatever suits you open the app and you will see a summary of each journey. Swipe left for personal. Swipe right for business. It’s that simple.
- The app will remember common journeys and you can automatically classify these as personal or business, automating your work commute or family trips at the weekend.
- The app will generate a weekly or monthly reports and email it to your designated mail address. Just send it through to the finance department and you’re done.
The screenshots below show how simple yet effective this app is.
Add a new vehicle to the application, you can add multiple vehicles and select these for journeys.
Create a custom reason for your journeys to help classify your trips.
Make those trips and simply swipe left for personal and right for business
Review summary information within the portal.
Edit and send reports.
Call (0845 2268271) or emails us ( sales@mdinetworks.com ) if you need help or are interested in an Office 365 subscription.
